Before
- Plan carefully, who, what, when, where, why and how many
- Prepare and send detailed agenda in advance (put positive agreeable items first as well as quick items, keep conflict items last)
- Come early and set up the meeting room.
Beginning
- Start on time
- Ask participant their expectations
- Define roles – recorder, leader, time keeper, follow-up manager
- Identify what matters are to be brought up in any other business
- Review, revise and order agenda
- Set clear time limits for agenda items and meeting
- Launch into critical items ASAP
During
- Focus on the same problem in the same way at the same time
End
- Establish action items-who, what, when
- Summarise
- Set date, place for next meeting and develop preliminary agenda
- Evaluate the meeting
- Close positively
- Clean up
After
- Prepare group memo
- Follow-up action items and begin to plan next meeting
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Related Article: Ten Tips on Building a Good Team
Please call Seamus Parfrey today on 021-4310266 if you need further information on better meetings or a consultation.