From December 2015 in the eRCT system there will be a ”Revenue Site Identifier Number” (SIN) provided in the Contract Notification process.
Each contract will now require a SIN when the Contract Notification process is being completed. The SIN is a system-generated identifying number which is applied to the location or locations where relevant operations are due to take place under a particular contract.
When a Principal contractor is updating the eRCT system with details of a new contract at a new location for the first time, the system will automatically provide a SIN when they enter the location of the relevant operation. This SIN will also be provided to the Subcontractor on the Contract Notification that issues to them. When identifying the location of relevant operations, Principals will now enter both the Site/Project Name and the address.
Once the system has generated the SIN, the Principal or Subcontractor should enter only the SIN instead of the location for any further updates they make to the eRCT system in respect of the same Site/Project.
When the contract is a maintenance contract, and the subcontractor is working at many different locations on behalf of the Principal contractor, the Principal should describe the Site/Project Name as “Maintenance contract for……..”, in which case they can then input their head office address (i.e. the Principal can enter their own HQ address) as the address for this contract (as opposed to the administrative burden of entering many multiple addresses for each of the locations where the relevant contract works are being carried out).
Where the relevant contract is not a maintenance contract and the subcontractor is working at a number of locations, there is a facility for the Principal to input up to 10 site addresses per contract.
Principals will be able to view all SINs on ROS.
In line with legislation, Principals are required to input their Contract Notifications as soon as possible after entering into a relevant contract with their subcontractors. Timely updating is crucial so that that subcontractor (who may also be a principal contractor) will immediately have access to the SIN, if they in turn engage subcontractors. If a Principal is in breach of this legislative requirement they may be liable for a penalty needless to say.
All Subcontractors will be notified of the SIN on their Contract Confirmation letter. In addition, if the Principal amends the contract details, the subcontractor will be notified and the SIN number will be displayed on the Contract Amendment letter.
In this way SINs for Sites/Projects will be notified to all the contractors working on that Site/Project. This will enable all contractors to use the existing SINs when they are making their Contract Notifications as appropriate.